About Southwark:
We are the largest local authority social landlord in London, managing 55,000 homes lived in by 40% of Southwark’s residents. We are home to over 18,300 businesses including iconic London venues and social enterprises and we have a young, diverse and growing population.
At Southwark we are committed to making our borough just and fair and are taking positive action to tackle inequalities. Our residents and communities are our greatest asset and the passion we have for Southwark is shared by millions of Londoners who enjoy our outstanding cultural offer, use our hospitals and attend our universities. Our refreshed borough plan and focus on Southwark Stands Together, (which is our work with Southwark’s communities and the council’s staff to tackle racism, injustice and inequality) underpins all that we do.
The role:
To provide administrative support to service areas within the Community Safety and Partnerships Business Unit, by managing databases, financial processing, supporting monitoring functions. This will include undertaking a range of tasks in relation to the efficient and effective operation of Community Safety Partnerships work strands and multi-agency partnership programmes.
Principal Accountabilities
To provide professional administrative support including everyday office functions; correspondence, archiving and filing, and dealing with email enquiries, to support the effective running of Community Safety Partnership services.
Support multi-agency meetings; through preparing case lists, accurately recording minutes of case discussion and associated actions, supporting the efficient and effective function of the meeting.
To support the co-ordination function of multi-agency meetings, supporting set processes and time lines for effective delivery
Maintain electronic files, databases and other information sources to enable information to be easily retrieved.
Update case management systems and databases, ensuring the accurate recording of data, meeting data sharing and GDPR requirements.
Provide statistical information as and required to support monitoring processes and effective delivery of services in achieving outputs and outcomes.
To be responsible for producing information for reports on performance and quality. Taking appropriate remedial action where needed, to ensure that changing priorities and circumstances are managed, targets and standards met and value and performance optimised.
Assist in the statutory Community Safety and Partnership annual strategic assessment process. This feeds into and sets the priorities of the 3 yearly Community Safety Partnership Plan.
Identify external funding opportunities to support Community Safety Partnership work streams initiatives. This mainly compromise of scanning of key funding websites to identify opportunities which the Council are eligible to apply for.
Identifying developments in best practice, legislative and other changes in relation to community safety and related disciplines, in support of service development.
To undertake a range of tasks in relation to the efficient and effective operation of the finance functions in the division in accordance with agreed procedures and guidelines.
Additional details
We will only consider applications from internal candidates, that are current employees or agency workers on an active assignment.
We encourage any internal staff to to gain agreement from their substantive line manager if considering this is as a secondment opportunity.
This post requires a satisfactory Disclosure and Barring Service (DBS) DBS check at Enhaced level.
Benefits and more information:
In your role, we want you to feel supported, challenged and rewarded. You will benefit from our family-friendly policies including flexible working, home working, and a local government pension scheme, plus many other staff benefits. You will join a motivated, driven and supportive team that strives for excellence and values its members. You will also be part of a successful and high-achieving development team that is making a real difference to the lives of residents in the borough. For more information about the wide variety of benefits you can take advantage of please visit our Staff Benefits page.
Recruitment timetable
Closing date: 07/07/2024
Interview date: 19/07/2024
Guaranteed Interview Scheme:
As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role, and identify with one of the below criteria:
• Members of the Armed Forces and veterans
• Are currently in care, or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition
SWCINT
We are an organisation who is passionate about our people and understands that richness of diversity is a requirement to provide the best possible services to our communities. This is demonstrated through our council-wide ambitious commitment to tackle racial inequality in our communities and workforce through our Southwark Stands Together programme. We particularly welcome applications from members of the Black, Asian and ethnic minority communities to increase representation at senior management level in the Council.
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